Privacy Policy

PRIVACY NOTICE for children in Early Years Settings

For children under 12, their parents will act on their behalf.

Privacy Notice – Data Protection Act 1998

We, York Montessori Nurtury Ltd, are the Data Controller for the purposes of the Data Protection Act. Our data protection notification is registered with the Information Commissioner’s Office (ICO) – reference (insert ICO registration reference). We collect information from you and may receive information about your child from a previous setting. We hold this data and use it to:

  • Support your child’s teaching and learning;
  • Monitor and report on your child’s progress;
  • Provide appropriate pastoral care, and
  • Assess our own performance.

This information includes your contact details, attendance information, early years foundation stage learning journey/profile and personal characteristics such as ethnic group, special educational needs and any relevant medical information.

We will not give information about your child to anyone outside the setting without your consent unless the law allow us to, for example for the prevention or detection of crime.

We will keep your information secure and will never share it except if required to do so by law, or on the request of our local authority and/or health trust, and only where they have legitimate reasons for gathering the data.

If you have any questions about this Privacy Notice or if you want to see a copy of the information we hold and share about you or your child then please contact us in the following ways:

York Montessori Nursery
Ox Carr Lane
YO32 5TD
Email: [email protected]

We are required by law to pass some of your information to the Local Authority and the Department for Education (DfE) for the purposes set out above. The DfE may share individual-level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

For children under 16, a parent or guardian can ask that no information other than their child’s name, address and date of birth (or their own name and address) be passed to a local authority. This right transfers to the child on their 16th birthday. A parent/guardian will need to inform the Nursery Manager if this is what they wish.

If you require more information about how the local authority and/or DfE store and use your personal data please visit:

You can contact the Local Authority at:

Customer Feedback Team
City of York Council
West Offices
Station Rise

Tel: 01904 554145
Email: [email protected]

You can contact the DfE at:
Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street

Tel: 0870 000 2288
Email: [email protected]

Cookies Policy

We are aware of our responsibility to protect your privacy. As part of this responsibility, we let you know what information we collect using cookies when you use our websites, why we collect it and how we use it to improve your experience.

What is a Cookie?

Generally our cookies perform up to three different functions:

  • Strictly Essential Cookies – To run some parts of our site we set a session cookie. This cookie is used to identify user sessions between page visits. Our site will not work correctly if the cookie cannot be set (for example if you set your internet browser to reject all cookies).
  • Google Maps Cookies (Third Party) – Google set a number of cookies on any page that includes a Google Map. While we have no control over the cookies set by Google, they appear to include a mixture of pieces of information to measure the number and behaviour of Google Maps users.
  • Analytical/Performance Cookies – These are cookies that allow us to recognise and count the number of visitors to the website and see how visitors move around the website when they are using it. We use Google Analytics cookies to track anonymous usage statistics and do not collect any personal information that can be used to identify you. This helps us to improve the way our website works, for example by ensuring that users are finding what they are looking for easily.

Parents Area

  • User data are kept uniquely on our hosting platform, in a custom database table
  • Passwords are stored using the WordPress hashing system and can’t be retrieved nor viewed by anyone
  • The cookie named ‘pc_user’ is used to keep the current user logged in

How to disable Cookies in your browser

You can restrict or block cookies at any time using your browser settings. You can learn more on how to remove cookies set on your computer / mobile device via the following link:

Further Information on Cookies

  • For more information on how Google use this information, visit their Privacy Policy.
  • For information regarding the updated law on cookies visit the ICO.
  • For more information about how to manage cookies and their uses visit About Cookies.